Moving in and out

Moving in: If you do not opt for an individual stand, your booth with the standard equipment (see above) will be available to move-in on:

• Monday, 5 May 2025, from 18:00 to 21:00
• Tuesday, 6 May 2025, from 7:00 to 8:00

Move-out is required on Thursday, 8 May 2025, between 14:00 and 17:00.

On these time slots, you can access the exhibition area only with your stand personnel tickets. Regular visitors are not allowed at this time.

Delivery Options

Delivery of materials to the venue and to the booth can be done in several ways: personnally, via parcel post, or through a freight forwarder
Please make sure to adhere to the applicable customs regulations and procedures, and ensure that all necessary documents and paperwork are properly filled out when importing goods into Germany.
In case of any doubt, please contact a customs agency of your choice.

We recommend using Bischoff Event & Logistic, for your logistics.
More details are provided later in this manual.

Personal Delivery by Car

There are two designated time slots for exhibitors accessing the event area with car:

• Delivery: Monday, 5 May 2025, from 18:00 to 21:00
• Pickup: Thursday, 8 May 2025, from 14:00 to 17:00
• For professional stand builders and logistics companies, individual delivery / pickup times can be arranged. Please contact us well in advance to the event.

Access through Gate 1 (on Ziegrastraße in front of the Estrel Hotel) requires a temporary deposit of 50 Euro. This grants 1 hour of free access to the loading area. If you exit through Gate 3 within the hour, your deposit will be refunded.

Please use the road and entrances solely for unloading (Monday) / loading (Thursday). To ensure smooth operations for all exhibitors, promptly vacate the area after you're done.

Parking

Estrel Underground Parking Garage

The Estrel provides its own underground parking garage with a capacity of 450 spaces. Entry is via Ziegrastraße. The maximum daily rate is 22 EUR (as of September 2023).

Ziegrastraße 1 Car Park

Another parking option is the “Ziegrastraße 1” open air car park (open link for a map as of February 2023). Suitable for cars and vehicles under 7.5 t, this car park is available for a fee without any restrictions. Please be aware that the maximum entry height is 3.50 m, making it unsuitable for larger vehicles or articulated trucks. The daily rate for parking here is 12 EUR (as of February 2023). Conveniently, it's located just a 5-minute walk from the Estrel's main entrance.

Shipping by parcel post

The venue (Estrel) does not offer storage for parcels before, after or during ptc. If you still wish to send parcels directly to the event, send them with a courier / freight forwarder directly to your booth.

As an alternative, you may also send your materials to our freight forwarder, Bischoff, who will do the handling and deliver them to your booth.

Large goods

Large goods can be sent to the event grounds directly. Delivery is possible all day on 5 May 2025 by prior arrangement, collection on 8 May 2025 from 4 pm. Please ensure that we are notified of the delivery time by telephone in good time so that preparations can be made if necessary. Delivery can be made at ground level to the booth. The use of pallet trucks (rollers for indoor use!) is possible, forklifts are not.

For the transport of large goods we recommend the company Bischoff.

Freight Forwarder for large goods

EITEP has partnered with a recommended freight forwarder to simplify your logistics needs. BISCHOFF Event Service & Transport provides comprehensive logistical services before, during, and after the event. This includes the long-term storage and transport of larger items. If their services align with your requirements, please reach out to Mr. Ulf Bischoff:

BISCHOFF Event Service & Transport

Resources:

• Period for booking and inquiries starts on 24th February with a deadline up to 18th April 2025 !
• Order Form (pdf)
• Shipping Guidelines
• Handling Tariff

Storage during ptc

For fire safety reasons, storing large quantities of containers in the storage areas or rooms of your booth is strictly prohibited.

We strongly recommend using BISCHOFF Event Service & Transport’s warehouse for storing larger quantities. This ensures compliance with fire safety regulations.

Freight Handling on-premises

Note: BISCHOFF Event Service & Transport holds the exclusive right to provide and operate forklift trucks for unloading and loading at this event. External forklift trucks from other forwarding agents or service providers are strictly prohibited.

However, exhibitors or stand builders have the flexibility to choose any forwarding agent for transportation to and from the exhibition. They are also permitted to use lifting platforms for unloading and loading tasks, or to store empties on their vehicles.