Footnotes:

1. If you opt for individual stand construction, please contact us for tailored timing.
2. The ptc Meetup is an invitation-only event for representatives of exhibitors, sponsors, ptc Conference speakers, and the ptc Advisory Committee. A separate invitation will be sent.
3. Breaks are currently seeking sponsors. See the Sponsorship Shop in the Exhibitor Portal.
4. The ptc Networking Dinner requires a separate booking during your ticket reservation. Please note that seats are limited.
5. For the ptc get-together sponsorships are available. See the Sponsorship Shop in the Exhibitor Portal or approach us with your ideas.
6. At the Innovation Forum, you can give a short presentation in the center of the exhibition hall in front of all ptc participants. The presentations are not subject to review and may be promotional in nature. Presentation slots can be booked in the Exhibitor Shop in the Exhibitor Portal.

The Venue

The Estrel

The 21^st Pipeline Technology Conference is set to be hosted at the Estrel Berlin, one of Europe’s largest convention and hotel complexes.

The Estrel seamlessly merges a First Class Superior hotel, boasting over 1000 beds, with an expansive Congress and Convention area within a single architectural ensemble.

Both the Exhibition and Conference will be held within the same area of the complex. All breaks are scheduled to occur within the exhibition area.

To round off the event for you, we recommend booking your accommodation at the Estrel Hotel.

Directions

The Estrel Berlin is conveniently accessible both by car and public transportation:

• The proximate highways, A100 and A113, are a mere 1.5 kilometers away.
• The Berlin-Brandenburg airport (BER) is situated 13 kilometers from the venue.
• The “Sonnenallee” S-Bahn commuter train station is a short 3-minute walk away.
• Both a bus stop and taxi rank are conveniently located right outside the hotel.

Additionally, the hotel’s underground parking garage provides 450 parking spaces. For more detailed directions, please click here.

Restaurants & Bars

If you're considering inviting current or prospective partners for a meeting, the Estrel’s restaurants and bars offer the perfect setting. An overview of the restaurants and bars located within the Estrel Atrium can be found here.

The two Atrium bars serve as popular gathering spots for ptc participants, especially after an exhaustive conference day, following ptc get-together on Tuesday evening and the Dinner Invitation night on Wednesday evening.
For meetings, ptc holds their own meeting rooms ready for you within the event area. For larger meetings, we gladly support you book a meeting room within the Estrel for you.

Accommodation Advice

Even though the Estrel, with its capacity of over 1,000 beds, stands as Germany’s largest hotel, it's expected to be fully booked during ptc Berlin.

To maximize your ptc experience, we strongly recommend booking your accommodation directly at the Estrel Hotel. We've reserved a special room contingent for our attendees. For more details, please visit our website.

Documents

As an exhibitor at the Pipeline Technology Conference, it's imperative to adhere to the regulations set forth by both the venue, the Estrel, and the organizer, the EITEP Institute. The official documents outlining these regulations can be accessed below:

EITEP

The rules provided here are applicable to all events organized by EITEP, including the 21^st Pipeline Technology Conference. If you have any questions or require clarifications, please contact us.

• General Terms and Conditions of EITEP

Estrel

If you're considering having your stand custom-built by a stand construction company, these guidelines are crucial. However, if you don't plan on this or intend to use Expofair for stand construction, most sections of this document may not be relevant to you or we have already taken care of it.

The guidelines also detail conditions related to food distribution, water and wastewater installations, and the use of radio frequencies (e.g., Wi-Fi, Interpreters, Exhibitors). For any inquiries, please reach out to us first. We will then liaise with the venue on your behalf.

• Technical Guidelines of Estrel Berlin

Contact

For general inquiries, please contact us at ptc@eitep.de

Contact us directly on specific matters:

Preparation Webinars for ptc Berlin

In preparation for ptc 2026, the EITEP Institute is offering a series of webinars to assist exhibitors and sponsors:

• 1^st Webinar (Mid-January 2026):
  
  This Webinar addressed the following topics:

  • Overview over the Event Agenda
  • Where is the ptc and its Exhibition?
  • What is the exhibition timing and logistics?
  • What is part of booth?
  • Introduction to the exhibitor shop
  • Get-together
  • Introduction to the Exhibitor Manual and Exhibitor Portal
  • Q&A round

  
  

  Wrap-up

  • Visa reminder: Apply ASAP, especially for colleagues requiring visas for Germany. Invitation letters are available via the ticket shop.
  • Hotel booking: Estrel is recommended but sells out early—book accommodation as soon as possible.
  • Exhibitor & Sponsorship Shop Deadline: 31 March 2026 (late fees from 15 March).
  • Logistics booking window with Bischoff: 23 February – 10 April 2026.

  Booth construction:

  • Monday setup is only for exhibitors with individual stand constructors or special requirements.
  • Exhibitor with regular booths may move in on Tuesday from 07:00–10:00. Special cases upon request.

  Timing:

  • Exhibition and Conference opening on Tuesday, 28 April change:
  • Event opens at 08:00 with Welcome Coffee in conference building (open to everyone).
  • Conference opens at 09:00 with the Opening Ceremony (open to everyone)
  • Exhibition opens at 10:00 with the first coffee break.

  Exhibitor Manual & Portal:

  • Exhibitor Manual includes logistics, deadlines, booth specs, and marketing guidelines. Is publicly available.
  • Exhibitor Portal offers: vouchers, lead collection, invoice data, logo upload, exhibitor & sponsorship shop. Is accessible with a keyphrase communicated with the stand confirmation email.

  Lead collection:

  • Free Pretix Lead App for all exhibitor staff.
  • Lead data accessible for all redeemed vouchers.
  • Details in the 2nd webinar.

  Booth package includes:

  • Walls (rear & side), front panel, LED spotlights, basic table + tablecloth, chairs, power outlet.
  • Additional equipment can be booked via Exhibitor Shop.

  Catering & Get-Together:

  • Official Get-Together on Tuesday afternoon in the exhibition area.
  • Exhibitors may offer additional catering voluntarily (featured on event map).

  Sponsorship options:

  • Various items are available via the Sponsorship Shop.
  • Also available to exhibitors.

  Innovation Forum:

  • Presentation slots available for booking (Wednesday morning, during coffee break).



• 2^nd Webinar (12 February 2026):
  
  This webinar addressed the following topics:

  • Marketing option
  • Utilization of voucher codes
  • Usage of the leads scanning app
  • Social Media Marketing
  • Pipeline Technology Journal opportunities
  • ptc sponsorship options
  • Q&A round

  
  

  Wrap-up

  Voucher usage and benefits

  • Vouchers can be used for ptc Berlin registration, distributed to clients, and shared via social media, with each package including tickets for the conference, exhibition, and training courses.
  • Vouchers can be accessed through the exhibitor portal, including downloading an of all available vouchers and redeeming them on the conference website.
  • Voucher redemption data can be exported, providing structured contact information for follow-up and client engagement.

  Lead collection tools

  • The lead scanning app allows companies to scan attendee badges during the event, export lead data to Excel, and assign app access to multiple team members at no extra cost.
  • EITEP strongly advises configuring the lead scanning app before the event, including setting up labels / tags to categorize leads for better organization.
  • It is of utmost importance to decide whether multiple scans of the same attendee should create duplicate leads or update an existing lead before the event.
  • Presentation of the process for installing and setting up the pretix lead scanning app, including entering the access code and naming the device for identification.
  • The lead scanning app allows users to scan badges, add ratings, notes, and tags, and track who scanned each lead, but does not support exports, reports, or email integration directly from the app.
  • Lead data can only be exported for the entire company in one export, and duplicate leads may occur if multiple team members scan the same attendee (depending on the setting).

  Social media marketing

  • Social media card tool in the exhibitor portal to create and share marketing content for ptc participation.
  • Participants and sponsors can also use the social media card tool to generate customized slides for their roles, including options for participants, exhibitors, sponsors, and speakers.
  • A marketing kit is available in the exhibitor manual, including templates for promotional emails, email signatures, sample social media posts, embedders, and downloadable ptc logos to support campaign preparation.

  Pipeline Technology Journal opportunities

  • Companies can advertise their participation in the ptc Berlin exhibition through the Pipeline Technology Journal, with options for logo placement in the journal, newsletter, website, and announcements before the event.
  • The deadline for printed journal advertisements is 16 February 2026, with some flexibility until one week before publication on 9 March 2026.
  • Discounts do advertising in the Pipeline Technology Journal are available for sponsoring and exhibiting companies.

  ptc sponsorship opportunities

  • There are various sponsorship opportunities at ptc, including smartphone app branding, lunch and coffee break sponsorships, and booking promotional videos filmed by a professional team.
  • Companies can book a 10-minute presentation in the Innovation Forum to showcase products and services, which will be included in the ptc agenda and is available through the exhibition shop.
  • Meeting rooms in Hall Europe are available for booking, with two rooms for 10 people free of charge and a larger room for 30 people at extra cost. Booking via Exhibitor Manual.
  Event Logistics
  • Upcoming booking deadlines for freight forwarding, equipment, sponsorships, hotel reservations, and client invitations, specifying dates and upcharge periods.
  • Walk-through how to book the networking dinner, either directly or as an add-on during conference ticket checkout, reasoning for the two ways ticketing process.



• 3^rd Webinar (Mid-March 2026):
  
  This webinar will address the following topics:

  • Organizational flow of the exhibition
  • Shop and Shop Deadline
  • Logistics
  • Q&A round

Each webinar is designed to last approximately 30 minutes, followed by a 15-minute Q&A session. You will receive an invitation via email in due course. For those unable to attend, all webinars will be recorded and can be accessed at this place.