ptc 2025 Exhibitor Manual

planning

Planning

Timing during ptc

The 20^th Pipeline Technology Conference will be held from 5 – 8 May 2025 at the Estrel Congress Center (ECC), Berlin, Germany. The ptc Exhibition will be hosted in Convention Hall II and Saal Europa, while the ptc Conference, ptc Training Courses, Global Women Forum, and larger meetings and workshops will be in ECC’s EAMC / Auditorium building. The whole event is set up compact without long walking distances.

ptc 2025 kicks off on Monday, 5 May with ptc Training Courses, exhibition setup, and the exclusive ptc Meetup. The ptc Exhibition and Conference begin on Tuesday, 6 May, starting with a welcome coffee in the exhibition hall. The event concludes on Thursday, 8 May with lunch in the exhibition hall, followed by ptc Workshops, Round tables and the Global Women in Pipeline Event in the afternoon.

You will find the detailed event agenda and the ptc conference program on the ptc website here.

Please note: The following timetable may be subject to changes due to organizational or programmatic adjustments. State: 20 October 2024

Date	ptc Exhibition	Gatherings on ptc Exhibition area	ptc Conference / ptc Seminars / more
Mon, 5 May 2025	18:00 – 21:00: Exhibitor move-in¹		09:00 – 17:00: ptc Training Courses 19:30 – 22:00: ptc Meetup² in the Hotel Foyer
Tue, 6 May 2025	07:00 – 08:00: Exhibitor move-in¹ 08:00 – 19:30 ptc Exhibition	08:00 – 09:00: Welcome coffee 12:00 – 14:00: Lunch Break³ 15:15 – 16:00: Coffee Break³ 17:30 – 19:30: ptc get-together⁵	08:00: Registration starts / ptc open to visitors. 09:00 – 17:30: ptc Conference
Wed, 7 May 2025	09:00 – 17:45: ptc Exhibition	10:15 – 11:15: Coffee Break³ 12:30 – 14:00: Lunch Break³ 15:15 – 16:00: Coffee Break³	09:00 – 17:45: ptc Conference ~18:15 – 23:00: ptc Networking Dinner⁴
Thu, 8 May 2025	09:00 – 14:00: ptc Exhibition 14:00 – 17:00: Exhibitor move-out¹	10:15 – 11:00: Coffee Break³ 13:30 – 14:00: Lunch Break³	09:00 – 13:30: ptc Conference 14:00 – 16:00: ptc Operator Round Tables 14:00 – 17:00: ptc Workshops 14:00 – 17:30: Global Women in Pipeline

Footnotes:

If you opt for individual stand construction, please contact us for tailored timing.
The ptc Meetup is an invitation-only event for representatives of exhibitors, sponsors, ptc Conference speakers, and the ptc Advisory Committee. A separate invitation will be sent.
Breaks are currently seeking sponsors. See the Exhibitor Shop.
The ptc Dinner Invitation requires a separate booking during your ticket reservation. Please note that seats are limited.
For the ptc get-together sponsorships for parts of the catering are available. See the Exhibitor Shop or approach us with your ideas.

ToDos until ptc

Ensure you have the following tasks completed before ptc starts. Some may not be available anymore after the deadline.

Task	Deadline	Note
Book your booth	28 March 2025	Find your booth number in the Exhibitor Portal
Logo, Link, Company profile for the website	1 April 2025	Usually provided with registration. You can provide and/or update in the Exhibitor Portal. Please also check on our website
Invite clients and leads using your included vouchers and use the gathered data for your own pre-marketing.	from now on	Find your vouchers in the Exhibitor Portal.
Make your participation public using our prepared social media marketing materials and individualized marketing marterial	from now on	You can find the materials here and in the Exhibitor Portal.
Global PR-Marketing using the Pipeline Technology Journal	always	Bookable separately through ptj's website or contact us directly.
Exhibitor Webinar: Preparing for ptc 2025	15 January 2025 13 February 2025 18 March 2025 all 15:00 - 15:45 CET (Berlin time)	You will be invited on-time for our webinars. We will present important preparations to you andexplain how to equip your booth. Short Q&A session at the end. Webinars will be recorded and made available. Details and focuses
For speakers: Final conference paper due	31 January 2025	See ExOrdo
Send suggestions for the YPI awards for your young staff or student assistants	28 February 2025	See details here. The YPI are currently still looking for sponsors.
For speakers: Registration for the conference	31 January 2025	e.g., using vouchers included in your booking
Send your photos for the “Working in the Pipeline Industry” Photo Contest	28 February 2025	See details here The Photo Contest is currently still looking for a sponsor.
Important:Book additional material, personnel etc. through our shop	21 March 2025	The Shop is available via the Exhibitor Portal. You can book in the exhibitor shop until the deadline, booking after deadline may be possible for some items with an upcharge.
Logo, Link, Company profile for the ptj Company Directory	19 February 2025	Included in your booking for one year. Check also the ptj Company directory directly. We will use the exhibitor profile.
Advertisement in ptj 2/2025 ptc issue	19 February 2025	Deadline is for print-ready files.
Hotel reservations	as soon as possible	We have reserved a limited contingent. It is highly likely that the Estrel is fully booked during the event. Find booking details here.
Register stand personnel with your stand personnel tickets	4 April 2025	Find your vouchers in the exhibitor portal.
Organize Logistics with our Freight Forwarder	24 Februar 2025 until 18 April 2025	Order logistics with BISCHOFF Event Service & Transport.
Prepare the lead generation app for your stand personnel	23 April 2025	Available in the exhibitor portal. In preparation

The venue

The Estrel

The 20^th Pipeline Technology Conference is set to be hosted at the Estrel Berlin, one of Europe’s largest convention and hotel complexes.

The Estrel seamlessly merges a First Class Superior hotel, boasting over 1000 beds, with an expansive Congress and Convention area within a single architectural ensemble.

Both the Exhibition and Conference will be held within the same area of the complex. All breaks are scheduled to occur within the exhibition area.

Estrel Berlin
Sonnenallee 225
12057 Berlin
Germany

Directions

The Estrel Berlin is conveniently accessible both by car and public transportation:

The proximate highways, A100 and A113, are a mere 1.5 kilometers away.
The Berlin-Brandenburg airport (BER) is situated 13 kilometers from the venue.
The “Sonnenallee” S-Bahn commuter train station is a short 3-minute walk away.
Both a bus stop and taxi rank are conveniently located right outside the hotel.

Additionally, the hotel’s underground parking garage provides 450 parking spaces. For more detailed directions, please click here.

Restaurants & Bars

If you're considering inviting current or prospective partners for a meeting, the Estrel’s restaurants and bars offer the perfect setting. An overview of the restaurants and bars located within the Estrel Atrium can be found here.

The two Atrium bars serve as popular gathering spots for ptc participants, especially after an exhaustive conference day, following ptc get-together on Tuesday evening and the Dinner Invitation night on Wednesday evening.
For meetings, ptc holds their own meeting rooms ready for you within the event area. For larger meetings, we gladly book a meeting room within the Estrel for you.

Accommodation Advice

Even though the Estrel, with its capacity of over 1,000 beds, stands as Germany’s largest hotel, it's expected to be fully booked during ptc 2025.

To maximize your ptc experience, we strongly recommend booking your accommodation directly at the Estrel Hotel. We've reserved a special room contingent for our attendees. For more details, please visit our website.

Documents

As an exhibitor at the Pipeline Technology Conference, it's imperative to adhere to the regulations set forth by both the venue, the Estrel, and the organizer, the EITEP Institute. The official documents outlining these regulations can be accessed below:

EITEP

The rules provided here are applicable to all events organized by EITEP, including the 20^th Pipeline Technology Conference. If you have any questions or require clarifications, please contact us.

General Terms and Conditions of EITEP

Estrel

If you're considering having your stand custom-built by a stand construction company, these guidelines are crucial. However, if you don't plan on this or intend to use Expofair for stand construction, most sections of this document may not be relevant to you.

The guidelines also detail conditions related to food distribution, water and wastewater installations, and the use of radio frequencies (e.g., Wi-Fi, Interpreters, Exhibitors). For any inquiries, please reach out to us first. We will then liaise with the venue on your behalf.

Technical Guidelines of Estrel Berlin

Contact

For general inquiries, please contact us at ptc@eitep.de

Technical and Exhibition Matters:
Daniel Mertins
Project Manager
+49 511 90992-23
d.mertins@eitep.de

Organizational, Training Session and Sponsorship Matters:
Marian Ritter
Managing Director
+49 511 90992-15
m.ritter@eitep.de

Billing and Accounting Matters:
Galina Golke Project Assistant
+49 511 90992-24
g.golke@eitep.de

Conference and Workshop Matters:
Dennis Fandrich
Managing Director
+49 511 90992-22
d.fandrich@eitep.de
No technical support

Preparation Webinars for ptc 2025

In preparation for ptc 2025, the EITEP Institute is offering a series of webinars to assist exhibitors and sponsors:

1^st Webinar (22 January 2025, 15:00 - 15:45 CET):
This Webinar addressed the following topics:
- Overview over the Event Agenda
- Where is the ptc and its Exhibition?
- What is the exhibition timing and logistics?
- What‘s in the booth?
- Introduction to the exhibitor shop
See the recording of the 1st webinar here
Timestamps:
- 00:59 What is most important now?
- 02:37 Overview: ptc Agenda
- 03:38 Overview: venue
- 04:47 Overview: floor plan
- 06:27 Timing during ptc
- 08:17 ptc get-together
- 09:38 ...and more: workshops, Innovation Forum, meetings, Networking Dinner
- 10:52 Exhibitor Portal / Exhibitor Manual
- 11:25 Exhibitor Manual: public access
- 12:06 Exhibitor Portal: exhibitor-individual access via keyphrase
- 15:11 Deadlines before ptc
- 17:08 Logistics
- 18:16 Included in your booth
- 19:31 Exhibitor Shop
- 20:29 Exhibitor Shop: demonstration
- 22:05 Outlook: Marketing Webinar
- 22:26 Q&A

2^nd Webinar (18 February 2025, 15:00 - 15:45 CET):
This webinar delved into marketing options, the utilization of voucher codes, how to use the lead scanning app and how to evaluate the leads generated with vouchers and badge scanning.
See the recording of the 2nd webinar here
Timestamps:
- 00:37 Overview: Vouchers
- 02:00 Lead Generation at ptc
- 02:52 Generating / Evaluationg Leads: Login
- 03:42: Generating / Evaluationg Leads: Vouchers
- 04:17: Generating / Evaluationg Leads: Lead Scanning App Settings
- 05:50: Generating / Evaluationg Leads: Lead Scanning App Usage
- 08:50: Social Media Marketing
- 09:45: Marketing Kit
- 09:59: Opportunities using ptj
- 11:10: Presentation during ptc
- 12:45: Catering during get-together
- 13:24: Innovation Forum
- 14:00: After-Marketing
- 14:54: Upcoming Deadlines
- 16:11: Q&A

3^rd Webinar (18 March 2025, 15:00 - 15:45 CET):
The third webinar provided detailed insights into the organizational flow of the exhibition only few days before the shop deadline.
Though it was still more than one month until ptc 2025, please keep in mind that between the webinar and the ptc still lay important holidays and, for some, vacations.
See the recording of the 3rd webinar here
Timestamps:
- 02:07 Timing during ptc
- 05:00 Venue overview per day
- 07:40 Exhibition Shop (deadline)
- 08:25 Logistics
- 10:24 Marketing Vouchers
- 10:55 Lead Generation
- 11:40 Q&A
- 11:46 How do I configure lead collection app?
- 17:20 Where do I upload print-ready files? What export format do we prefer?
- 19:00 Conflicting schedule on Thursday: How to dismantle when I'm joining GWIP/Workshop/Round Table?
- 19:40 Contact details & goodbye

Each webinar is designed to last approximately 30 minutes, followed by a 15-minute Q&A session. You will receive an invitation via email in due course. For those unable to attend, all webinars will be recorded and can be accessed at this place.