Welcome to the ptc 2024 Exhibitor Manual

Included Booth Material

Your booth will be equipped with the items and services detailed below. For any additional equipment, prints, or materials, please utilize our exhibitor shop by the deadline of 8 March 2024.

If you're not hiring a custom booth constructor, your standard booth will be set up and ready for occupancy on Monday, 8 April 2024, at 18:00.

Standard Booth Inclusions:

• Rear and side construction walls
• Aisle sides open
• Front panels with company name on aisle side(s) (max 20 characters)
• 1 LED spotlight for every 3 sqm of stand space
• Basic table (180 x 40 cm, 72 cm height, chrome legs, white top, with tablecloth)
• 2 basic chairs
• Power outlet (230 V AC, 3.5 kW 16A “Schuko”)
• Standard construction walls: approximately 250 x 100 cm (H x W)
• Interior space for posters: approximately 240 x 95 cm (H x W)
  Important: When attaching posters, use residue-free removable methods, such as adhesive strips!

For waste disposal for small items before and after the event self-service trash bins will be provided at central points for this purpose.

Individual Stand Construction

If you're considering designing a custom booth instead of utilizing the materials included in your booking, it's essential to discuss specifics like stand height, fire safety measures, construction timing, and logistics with us at your earliest convenience.

You're free to hire a construction company for your booth setup. If you're still searching for one, we recommend our trusted partner, expofair. They can either handle the construction or suggest reliable construction firms in the area.

Ceiling Suspensions / Hanging Points

Enhance the prominence of your presentation by suspending materials, such as banners, from the ceiling directly above your booth.

This service requires a minimum of 2 hanging points. The exact cost varies based on the booth's position within the hall and the intricacy of the setup. As a rough estimate, 2 suspension points from the rigging might be priced at 1,000 EUR + VAT.
Please contact us to determine the exact costs and to coordinate construction.

Limitations:

• The distance from the edge of the stand must be at least 1 m.
• The lower edge of the suspended material should be between 3.5 and 4.5 m from the ground.
• The height of the suspended item must not surpass 2.5 m.
• All relevant regulations must be strictly followed.
• Approval is mandatory from both the event organizer and the venue.

It's crucial to ensure timely delivery by coordinating well in advance of the event's start date.

Exhibit Placements

To showcase your company’s products more prominently, consider displaying them as exhibits outside your booth within the event area.

Price: 50 Euro/sqm + VAT, with a minimum booking of 4 sqm.

Logistics Note: On-site logistics will be overseen by BISCHOFF Event Service & Transport (details provided below). This might result in additional charges. Furthermore, BISCHOFF can handle the entire logistics process, starting from your location.

Example positions:

• X1: A prime location right beneath the entrance to the ptc Conference area.
• A spot within the ptc Conference area.
• An area in the ptc 2024 foyer.
• A setup in the ptc Dinner Invitation location (only Wednesday Evening, in connection with a sponsorship)

More

You can directly book supplementary equipment like furniture, stand cleaning, flowers, roll-ups, and more, through our online shop.

Should you have any additional ideas or requests, please contact us. We're here to assist you!

Moving in and out

Booth Setup: If you opt against constructing an individual stand, your booth will be available to move-in on:

• Monday, 8 April 2024, from 18:00 to 21:00
• Tuesday, 9 April 2024, from 7:00 to 8:00

Move-out is required on Thursday, 11 April 2024, between 14:00 and 17:00.

On these time slots, you can access event grounds only using your stand personnel tickets. Regular visitors are not allowed at this time.

Delivery Options

You can deliver your materials to the venue and your booth in several ways: personnally, via parcel post, or through a freight forwarder
Please make sure to adhere to the applicable customs regulations and procedures, and ensure that all necessary documents and paperwork are properly filled out when importing goods into Germany.
In case of any doubt, please contact a customs agency.

We recommend using Bischoff Event & Logistic, for your logistics.
More details are provided later in this manual.

Personal Delivery by Car

If you're bringing / picking up materials and stand equipment by car, the designated times are:

• Delivery: Monday, 8 April 2024, from 18:00 to 21:00
• Pickup: Thursday, 11 April 2024, from 14:00 to 17:00

Access through Gate 1 (on Ziegrastraße in front of the Estrel Hotel) requires a temporary deposit of 50 Euro. This grants 1 hour of free access to the loading area. If you exit through Gate 3 within the hour, your deposit will be refunded.

Please use the road and entrances solely for unloading (Monday) / loading (Thursday). To ensure smooth operations for all exhibitors, promptly vacate the area after you're done. When departing, exit through Gate 3.

For stand and logistics companies, individual arrangements can be made. Please contact us for more details.

Parking

Estrel Underground Parking Garage

The Estrel provides its own underground parking garage with a capacity of 450 spaces. Entry is via Ziegrastraße. The maximum daily rate is 22 EUR (as of September 2023).

Ziegrastraße 1 Car Park

Another parking option is the “Ziegrastraße 1” open air car park (open link for a map as of February 2023). Suitable for cars and vehicles under 7.5 t, this car park is available for a fee without any restrictions. Please be aware that the maximum entry height is 3.50 m, making it unsuitable for larger vehicles or articulated lorries. The daily rate for parking here is 12 EUR (as of February 2023). Conveniently, it's located just a 5-minute walk from the Estrel's main entrance.

Shipping by parcel post

The venue (Estrel) does not offer storage for parcels before, after or during ptc. If you still wish to send parcels directly to the event, send them directly to your hotel room during your stay or with a courier / freight forwarder directly to your booth.

As an alternative, you may also send your materials to our freight forwarder, Bischoff, who will do the handling and deliver them to your booth.

Large goods

Large goods can be sent to the event grounds directly. Delivery is possible all day on 8 April 2023 by prior arrangement, collection on 11 April 2023 from 4 pm. Please ensure that we are notified of the delivery time by telephone in good time so that preparations can be made if necessary. Delivery can be made at ground level to the booth. The use of pallet trucks (rollers for indoor use!) is possible, forklifts are not.

For the transport of large goods we recommend the company Bischoff.

Freight Forwarder for large goods

EITEP has partnered with a recommended freight forwarder to simplify your logistics needs. BISCHOFF Event Service & Transport provides comprehensive logistical services before, during, and after the event. This includes the long-term storage and transport of larger items. If their services align with your requirements, please reach out to Mr. Ulf Bischoff at your earliest convenience:

BISCHOFF Event Service & Transport

Resources:

• Order Form (pdf)
• Order Form (xls)
• Shipping Guidelines
• Handling Tariff

Storage during ptc

For fire safety reasons, storing large quantities of containers in the storage areas or rooms of your booth is strictly prohibited.

We strongly recommend using BISCHOFF Event Service & Transport’s warehouse for storing larger quantities. This ensures compliance with fire safety regulations.

Freight Handling on-premises

Note: BISCHOFF Event Service & Transport holds the exclusive right to provide and operate forklift trucks for unloading and loading at this event. External forklift trucks from other forwarding agents or service providers are strictly prohibited.

However, exhibitors or stand builders have the flexibility to choose any forwarding agent for transportation to and from the exhibition. They are also permitted to use lifting platforms for unloading and loading tasks, or to store empties on their vehicles.

Footnotes:

1. If you opt for individual stand construction, please contact us for tailored timing.
2. The ptc Meetup is an invitation-only event for representatives of exhibitors, sponsors, ptc Conference speakers, and the ptc Advisory Committee. A separate invitation will be sent.
3. Breaks and the ptc Dinner Invitation are currently seeking sponsors.
4. The ptc Dinner Invitation requires a separate booking during your ticket reservation. Please note that seats are limited.
5. For the ptc get-together sponsorships for parts of the catering are available. Approach us with your ideas.

The venue

The Estrel

The 19^th Pipeline Technology Conference is set to be hosted at the Estrel Berlin, one of Europe’s most expansive convention and hotel complexes.

The Estrel seamlessly merges a First Class Superior hotel, boasting over 1000 beds, with an expansive Congress and Convention area within a single architectural ensemble.

Both the Exhibition and Conference will be held within the same building. All breaks are scheduled to occur within the exhibition area.

Directions

The Estrel Berlin is conveniently accessible both by car and public transportation:

• The proximate highways, A100 and A113, are a mere 1.5 kilometers away.
• The Berlin-Brandenburg airport (BER) is situated 13 kilometers from the venue.
• The “Sonnenallee” S-Bahn commuter train station is a short 3-minute walk away.
• Both a bus stop and taxi rank are conveniently located right outside the hotel.

Additionally, the hotel’s underground parking garage provides 450 parking spaces. For more detailed directions, please click here.

Restaurants & Bars

If you're considering inviting current or prospective partners for a meeting, the Estrel’s restaurants and bars offer the perfect setting. An overview of the restaurants and bars located within the Estrel Atrium can be found here.

The two Atrium bars serve as popular gathering spots for ptc participants, especially after an exhaustive conference day, following ptc get-together on Tuesday evening and the Dinner Invitation night on Wednesday evening.
For meetings, ptc holds their own meeting rooms ready for you within the event area.

Accommodation Advice

Even though the Estrel, with its capacity of over 1,000 beds, stands as Germany’s largest hotel, it's expected to be fully booked during ptc 2024.

To maximize your ptc experience, we strongly recommend booking your accommodation directly at the Estrel Hotel. We've reserved a special room contingent for our attendees. For more details, please visit our website.

Documents

As an exhibitor at the Pipeline Technology Conference, it's imperative to adhere to the regulations set forth by both the venue, the Estrel, and the organizer, the EITEP Institute. The official documents outlining these regulations can be accessed below:

EITEP

The rules provided here are applicable to all events organized by EITEP, including the 18th Pipeline Technology Conference. If you have any questions or require clarifications, please contact us.

• General Terms and Conditions of EITEP

Estrel

If you're considering having your stand custom-built by a stand construction company, these guidelines are crucial. However, if you don't plan on this or intend to use Expofair for stand construction, most sections of this document may not be relevant to you.

The guidelines also detail conditions related to food distribution, water and wastewater installations, and the use of radio frequencies (e.g., Wi-Fi, Interpreters, Exhibitors). For any inquiries, please reach out to us first. We will then liaise with the venue on your behalf.

• Technical Guidelines of Estrel Berlin

Contact

For general inquiries, please contact us at ptc@eitep.de

Contact us directly on specific matters:

Preparation Webinars for ptc 2024

In preparation for ptc 2024, the EITEP Institute is offering a series of webinars to assist exhibitors and sponsors:

• 1st Webinar (17 January 2024, 15:00 - 15:45 CET):
  This session will address general topics and guide participants on booking stand equipment.
  
  See the recording of the 1st webinar here
  
  
  
• 2nd Webinar (7 February 2024, 15:00 - 15:45 CET):
  This webinar will delve into marketing options, the utilization of voucher codes, and how to use the lead scanning app.
  
  See the recording of the 2nd webinar here
  
  
  
• 3rd Webinar (21 March 2024, 15:00 - 15:45 CET):
  This session will provide detailed insights into the organizational flow of the exhibition.
  This webinar will take place less than three weeks before ptc 2024, please also regard other deadlines and don't only rely on our webinar.
  
  See the recording of the 3rd webinar here

Each webinar is designed to last approximately 30 minutes, followed by a 15-minute Q&A session. You will receive an invitation via email in due course. For those unable to attend, all webinars will be recorded and can be accessed at this place.

Maximize Your Publicity at ptc

We understand that publicity is a top priority for our exhibitors. Enhance your visibility with our comprehensive marketing services, tailored to boost your brand's presence before, during, and after the exhibition.

• Invitation Management:
  Engage your customers by inviting them to your booth at the ptc Exhibition. Utilize the voucher codes we offer or request custom voucher codes tailored for your needs.
• ptj Media Services:
  Amplify your brand's visibility by featuring in the Pipeline Technology Journal (ptj). This ensures attendees can effortlessly locate your booth and familiarize themselves with your technologies.
• Year-Round Visibility:
  Included in your exhibition booking is a one-year entry in the ptj Company Directory, ensuring attendees can access your company information throughout the year.
• Additional ptj Marketing Services:
  Explore more marketing opportunities in the ptc Exhibitor shop. Also, consider the offerings in the ptj Media Kit.
• Social Media Engagement:
  Connect with the ptc community on platforms like Twitter, LinkedIn, and YouTube. Share, engage, and network. Remember to use our hashtag #ptcBerlin in your posts.
• Advertising Materials:
  Utilize our range of promotional materials, including banners and the event logo, to amplify your presence at the exhibition.
• On-Site Advertising & Branding:
  Stand out with our diverse advertising options, both indoor and outdoor. From floor stickers to banners, we've got you covered.

Promotional Templates & Materials

Access our ready-to-use marketing material:

• Marketing Kit with prepared letters and posts
• A template for an email signature
• Enhance your promotional content with our official logo. Download it here.

Stay tuned for more resources to support your promotional efforts.

Reserve a Meeting Room

You can now book meeting rooms for ptc 2023. There are two rooms available for free to accommodate you:

Meeting room Decagon

• up to 10 persons
• 30 minutes slot
• within Saal Europa (ptc Exhibition area)
• free of charge
• book below

• up to 16 persons
• 30 minutes slot
• large screen with HDMI (tbc)
• within Saal Europa (ptc Exhibition area)
• free of charge
• book below

• up to 100+ persons
• duration of your choice
• technical equipment of your choice
• location depends on needs and availability.
• price depends on needs and availability.
• contact us at ptc@eitep.de

Reserve Decagon and Hexadome here:

Workshop Opportunities at ptc

Exhibiting and sponsoring companies have the unique opportunity to host workshops on the final day of the event, offering a more intimate and interactive platform to engage with their customers.

• Engage Directly:
  Workshops provide a conducive environment for companies to have direct, meaningful interactions with their customers.
• Official ptc Marketing:
  Your workshop will be promoted through official ptc marketing channels, including social media, newsletters, and our website.
• Announce Your Workshop:
  Companies are encouraged to announce their workshops during their presentations at the ptc conference and on their exhibition stands.
• Open to all ptc Participants:
  All ptc attendees can join the workshops without any additional charges.

For more details or to organize a workshop, contact us.

Book a Sponsorship

The Pipeline Technology Conference assembles decision-makers from across the globe, presenting an exceptional opportunity to showcase your services and products to the international pipeline industry, and to cultivate relationships with potential customers.

For enhanced visibility and expanded reach, consider sponsoring our event.

Below are our supplementary offerings which can be added to your existing exhibitor or sponsor booking. If you're a regular exhibitor, there's an opportunity to upgrade to Silver, Gold, or Platinum Sponsorships. Please explore our Sponsorship Opportunities Brochure for more details.

We welcome new suggestions and innovative ideas. Feel free to contact us, and together we'll craft a sponsorship package tailored to your needs.

You can find supplementary offerings in the exhibitor shop.